Find. Plan. Deploy. Pay event staff.
Crewnetic connects staffing, your freelancer pool, availability, work areas, QR time tracking and billing in one consistent workflow for event companies — with a free profile for freelancers.
Summer festival
Nuremberg Festival
Event staffing is still often coordinated across 6 disconnected channels.
Until shortly before the shift, nobody knows exactly who will show up — because confirmations, qualifications and time status never come together.
One workflow for dispatch, site managers and crew — the same assignment data, the same time status, no disconnected tools.
One system for the entire workflow.
From the first open position to the paid invoice — planning, staffing, check-in, working time and billing work together.
Connected workflow steps
Roles sharing one data source
Languages fully supported
Workflow instead of disconnected tools
One consistent path — from event to review.
Twelve steps, one system. The same assignment data for dispatch, site managers and crew — no disconnected tools between planning, delivery and billing.
Event created
Structure the event, stages, booths and work areas in minutes.
Staffing needs defined
Set roles, time windows, headcount and minimum qualifications for each position.
Freelancers found or invited
Request trusted crew directly or publish positions to the qualified pool.
Application / confirmation
Freelancers apply for open positions or accept direct requests.
Qualifications verified
Check certificates such as forklift, electrical or PPE against the requirements.
Crew confirmed
Staffing per position is visible live to dispatch, site managers and crew.
QR check-in
A clear start at the responsible site manager or work area.
Working time captured
Start, break and finish are documented digitally and linked to check-in.
Breaks documented
Breaks remain a transparent part of the time status, not an estimate afterwards.
Hours approved
Captured times are reviewed, corrected when necessary and approved.
Billing & reporting
Approved hours flow directly into invoices, cost reports and exports.
Reviews & reputation
Company and freelancer review each other double-blind after every assignment.
For event companies
From staffing to billing.
Crewnetic supports the real workflow of event teams—not just a polished rota. Events, staffing needs, applications, check-in, time tracking and reporting stay in one system.
Plan events
Create events, roles and work areas digitally instead of managing Excel files and email attachments.
- Structure events by stages, stands and work areas
- Public or invitation-only events
- Define staffing needs, roles and required qualifications
- Event and shift templates for recurring productions
Find & staff crews
Rebook trusted people or reach new, suitable freelancers through the pool.
- Search by role, qualification, location and availability
- Invite known freelancers directly
- Publish open positions to the qualified pool
- Review, accept or decline applications
Manage on site
Team leads stay in control of their area without paper lists or constant calls.
- QR check-in for every work area
- Live attendance throughout the event
- Qualification and document status in every assignment
- Separate crews and responsibilities for multiple areas
Bill & analyse
Recorded time becomes reviewed, billing-ready data without media breaks.
- Review, correct and approve working time
- Staffing, hours and cost reports per event
- CSV, PDF and Excel exports
- Freelancer reliability and ratings
Summer festival
Nuremberg Festival
Tomorrow
Frankfurt Trade Fair
Hall 8, Frankfurt am Main
18/20
crew staffed
Nuremberg Festival
Shift 08:00–18:00
Checked in
07:54
Break
00:32
Working time
8h 14m
Max Mustermann
Event technician
38 assignments
For freelancers
More jobs. Less admin.
Crewnetic brings applications, direct requests, availability, assignment details, time tracking, documents and income into one personal workspace—mobile-optimised for work on site.
Find jobs
Discover suitable assignments without missing offers across scattered channels.
- Search event jobs by role, location and date
- Answer direct requests clearly
- Apply or accept with one click
- Calendar overview of upcoming assignments
Profile & credentials
Show what you can do and stay ready for suitable requests.
- Present your photo, role, skills and experience
- Store licences and technical qualifications
- Upload documents and track expiry dates
- Show previous festivals, trade fairs and concerts
On site
Made for people working on site, not only at a desk.
- QR check-in with the responsible team lead
- Large controls for start, break and finish
- Working time connected to check-in
Stay organised
Assignments, time and income in one place instead of three apps.
- Upcoming assignments and open requests at a glance
- Transparent hours and invoice status
- Your reliability and ratings
- Crewnetic is currently free for freelancers
Last-minute staff cancellation
“Someone cancels tomorrow?” No problem.
One of Crewnetic’s biggest advantages: when someone cancels at short notice, the system automatically matches requirements, qualifications and availability with suitable freelancers and lets you contact several candidates at once. The first confirmation wins.
Open-position requirements are carried over automatically
Suitable available freelancers are prioritized by distance and experience
Contact several candidates at once — the first confirmation wins
2 stagehands missing
Summer Festival Frankfurt · today 18:00–02:00
The product behind the promise.
A dispatch dashboard for staffing, QR check-in and time tracking for the crew — one system, two perspectives.
Summer festival
Nuremberg Festival
Nuremberg Festival
Shift 08:00–18:00
Checked in
07:54
Break
00:32
Working time
8h 14m
Today
8h 52m
Max Mustermann
Event technician
38 assignments
Summer festival
Nuremberg Festival
Nuremberg Festival
Shift 08:00–18:00
Checked in
07:54
Break
00:32
Working time
8h 14m
Today
8h 52m
Max Mustermann
Event technician
38 assignments
Try it for one month. Risk-free.
Transparent plans for event companies, changeable at any time. Currently free for freelancers.
Starter
- Planning, freelancer pool and digital timesheets
- Up to 5 events and 25 positions
Professional
- Event and shift templates
- QR check-in and emergency replacements
Business
- Unlimited events, positions and requests
- Automatic time anomaly detection
Enterprise
- Unlimited users and custom processes
- Single sign-on, white label and external AI
Frequently asked questions
Can I test Crewnetic before buying?
Yes. Event companies can test Crewnetic for one month without a credit card and then select the right plan.
Is Crewnetic free for freelancers?
Freelancers can currently use Crewnetic free of charge—including profile, availability, assignments, time and invoice status.
What happens when someone cancels at short notice?
Crewnetic matches the requirements with suitable available freelancers and lets you send multiple requests at once.
How does QR time tracking work?
The QR code belongs to the relevant assignment or work area. Scanning starts check-in in the correct context; breaks and finish are recorded digitally.
Bring your next production into one clear workflow.
We introduce Crewnetic professionally in your company, import your existing freelancer pool and personally support your first live event.